ISO 45001 – Clause 4.4 OH&S Management System
The Final Draft International Standard (FDIS) of ISO 45001, the Occupational Health and Safety Management System standard was published in late November with the final version to be published in February/March 2018. The final standard will be published with only very minor changes to the FDIS version. This is the fourth in a series of blogs, in which we will describe what the implementing company must do in order to meet the requirement of the draft standard. We will look at clause 4.4: OH&S management system.
Clause 4.4: OH&S management system
Clause 4.4 requires the organization to establish, implement, maintain and continually improve its OH&S management system, including the processes needed and their interactions.
The OH&S management system should reflect the context of the organization, be proportionate to its size and complexity and be properly resourced.
An OH&S management system should be viewed as an organizing framework that should be continually monitored and periodically reviewed to provide effective direction for an organization’s responses to changing internal and external issues.
The OH&S management system should be aligned and integrated with other business processes to ensure that OH&S performance is not compromised in order that other business objectives can be achieved, e.g. sacrificing health and safety at the expense of achieving productivity objectives.
It is imperative that OH&S requirements are aligned and integrated with the organization’s management practices and business processes. For example, if an organization conducts an annual strategic review of its market position, customer needs and expectations, and business performance, then it is more effective to incorporate an understanding of the internal and external issues that can impact on its health and safety performance, interested party needs and expectations, and OH&S performance into that process. By doing so, occupational health and safety issues can be evaluated in light of the organization’s strategy, and OH&S initiatives can be aligned with other business imperatives.
The organization should consider the application of a PDCA approach towards its OH&S managements system as follows:
Plan – decide what the organization wants to achieve (considering internal and external issues, the needs of interested parties, and risks and opportunities), and put in place the necessary processes and resources.
Do – put the plans into action.
Check – monitor and measure processes and performance against requirements and what you want to achieve.
Act – take actions to deal with nonconformities and to improve OH&S performance.