ISO 45001:2018, the Occupational Health and Safety Management System standard was published in early March 2018. This is the twenty-third in a series of blogs, in which we describe what the implementing company must do in order to meet the requirement of the standard. We will now look at clause 9.3: Management review.
ISO 45001:2018 – Clause 9.3: Management Review
This clause requires reviews of the suitability, adequacy and effectiveness of the OHSMS to be undertaken by top management at planned intervals. Management reviews are the opportunity for senior management to critically evaluate the performance of the OH&S management system to ascertain if it continues to be:
- Suitable: does the management system fit the organisation, its operation, its culture and business systems;
- Adequate: is the management system implemented appropriately;
- Effective: has the management system achieved its intended outcomes.
The management review should consider the following:
- The status of actions from previous management reviews;
- Changes in internal and external issues that can impact on the OH&S management system such as risks and opportunities, the needs and expectations of relevant interested parties and legal and other requirements;
- The adequacy of resources for maintaining an effective OH&S management system;
- Relevant communications with internal and external interested parties;
- Opportunities for continual improvement.
The reviews should also include information on the organisation’s OH&S performance including trends in:
- The achievement of OH&S objectives;
- Incidents, nonconformities and corrective actions;
- Monitoring and measurement;
- The evaluation of compliance with legal and other requirements;
- Internal and external audits;
- Consultation and participation of workers;
- Risks and opportunities.
The management reviews should be carried out on a regular basis (e.g. quarterly, semi-annually, or annually). Partial management reviews of the performance of the OHSMS can be held at more frequent intervals, if appropriate. Different reviews can address different elements of the overall management review.
The management review process should not just evaluate historical trends but should aspire to improve the OH&S performance of the organisation through the initiation of improvement actions.
Conclusions that should be drawn at the end of the management review process relate to:
- The continuing suitability, adequacy and effectiveness of the OH&S management system in achieving its intended outcomes;
- Opportunities for continual improvement;
- Any need for changes to the OH&S management system;
- Additional resources needed;
- Any actions needed;
- Opportunities to improve the integration of the OH&S management system with other business processes such as environment, quality, business continuity, etc.
- Any implications for the strategic direction of the organisation.
Top management must communicate relevant outputs from the management reviews to workers, and where they exist, workers’ representatives.
The organisation must retain documented information as evidence of the results of the management reviews.